THE MINISTRY OF INDUSTRY AND TRADE --------	SOCIALIST REPUBLIC OF VIETNAM Independence - Freedom - Happiness   ---------------
No. 11/2016/TT-BCT	Hanoi, July 5, 2016

 

CIRCULAR

ON FORMS PRESCRIBED IN DECREE NO. 07/2016/ND-CP DATED JANUARY 25, 2016 OF THE GOVERNMENT ON GUILDELINES FOR THE LAW ON COMMERCE IN TERMS OF REPRESENTATIVE OFFICES AND BRANCHES OF FOREIGN TRADERS IN VIETNAM

Pursuant to the Government's Decree No. 95/2012/ND-CP dated November 12, 2012, defining the functions, tasks, powers and organizational structure of the Ministry of Industry and Trade;

Pursuant to the Government's Decree No.  07/2016/ND-CP dated January 25, 2016 on guidelines for the Law on commerce in terms of representative offices and branches of foreign traders in Vietnam;

At the request of Director of Planning Department,

The Minister of Industry and Trade promulgates a Circular on forms prescribed in Decree No. 07/2016/ND-CP dated January 25, 2016 of the Government on guidelines for the Law on commerce in terms of representative offices and branches of foreign traders in Vietnam as follows:

Article 1. Forms of applications, licenses, reports, and notifications of shutdown of representative offices, branches of foreign traders in Vietnam; forms of reports of licensing agencies

1. Application form for issuance or re-issuance of representative office establishment license (prescribed in Clause 1 Article 18 of Decree No. 07/2016/ND-CP regarding re-issuance) using Form MD-1 of Appendix issued herewith.

2. Application form for re-issuance of representative office establishment license (prescribed in Clause 2 Article 18 of Decree No. 07/2016/ND-CP) using Form MD-2 of Appendix issued herewith.

3. Application form for amendments to representative office establishment license using Form MD-3 of Appendix issued herewith.

4. Application form for extension of representative office establishment license using Form MD-4 of Appendix issued herewith.

5. Application form for issuance of branch establishment license using Form MD-5 of Appendix issued herewith.

6. Application form for re-issuance of branch establishment license using Form MD-6 of Appendix issued herewith.

7. Application form for amendments to branch establishment license using Form MD-7 of Appendix issued herewith.

8. Application form for extension of branch establishment license using Form MD-8 of Appendix issued herewith.

9. Sample representative office establishment license using Form GP-1 of Appendix issued herewith.

10. Sample branch establishment license using Form GP-2 of Appendix issued herewith.

11. Sample notification of shutdown of representative office or branch using Form TB of Appendix issued herewith.

12. Sample report of operation of representative office using Form BC-1 of Appendix issued herewith.

13. Sample report of operation of branch using Form BC-2 of Appendix issued herewith.

14. Sample annual report of licensing authority using Form BC-3 of Appendix issued herewith.

Article 2. Codes of provinces and central-affiliated cities

Codes of provinces and central-affiliated cities are provided in Table 1 of Appendix issued herewith.

Article 3. Filling in representative office establishment licenses, establishment licenses of branches of foreign traders in Vietnam

Representative office establishment licenses and branch establishment licenses shall be printed in A4 size. Instructions as to fill in the licenses are provided in Appendix issued herewith.

Article 4. Implementation

1. Planning Department of The Ministry of Industry and Trade shall act as central agency in charge of receipt and process of applications for issuance, re-issuance, amendments, and extension of branch establishment license and shutdown of branch as prescribed in Article 6 Decree No. 07/2016/NĐ-CP, send reports to the Minister of Industry and Trade for consideration; and monitor, expedite, and inspect the implementation of this Circular.

2. Department of Electronic commerce and Information technology of the Ministry of Industry and Trade shall establish, manage, run, and maintain the operation of database of representative offices and branches of foreign traders in Vietnam on the website www.moit.gov.vn of the Ministry of Industry and Trade.

3. Planning Department of the Ministry of Industry and Trade shall update relevant information to the database as prescribed in Clause 2 of this Article within 15 days from the date on which the branch establishment license is issued, re-issued, amended, extended or revoked, or the branch is shut down.

4. Licensing authority of representative office establishment license shall update relevant information to the database as prescribed in Clause 2 of this Article within 15 days from the date on which the representative office establishment license is issued, re-issued, amended, extended or revoked, or the representative office is shut down.

5. Licensing agencies of representative office establishment licenses of Planning Department affiliated to the Ministry of Industry and Trade shall update actions against administrative violations committed by representative offices and branches prescribed in Clause 2 of this Article.

Article 5. Effect

1. This Circular takes effect from August 20, 2016.

2. This Circular repeals Circular No. 11/2006/TT-BTM dated September 28, 2006 of the Ministry of Trade (the Ministry of Industry and Trade) on guidelines for Decree No. 72/2006/ND-CP dated July 25, 2006 of the Government on guidelines for the Law on Commerce in terms of representative offices and branches of foreign traders in Vietnam.

3. Difficulties that arise during the implementation of this Circular should be reported to the Planning Department of the Ministry of Industry and Trade for consideration./.

 

 

APPENDIX

LIST OF FORMS
(Issued together with Circular No. 11/2016/TT-BCT dated July 5, 2016 of the Ministry of Industry and Trade) 

No.	Form	Symbol	Page
Application forms
1	Application form for issuance/re-issuance of representative office establishment license (prescribed in Clause 1 Article 18 of Decree No. 07/2016/ND-CP for re-issuance)	Form MD-1
2	Application form for re-issuance of representative office establishment license (prescribed in Clause 2 Article 18 of Decree No. 07/2016/ND-CP for re-issuance)	Form MD-2
3	Application for amendments to representative office establishment license	Form MD-3
4	Application for extension of representative office establishment license	Form MD-4
5	Application for issuance of branch establishment license	Form MD-5
6	Application for re-issuance of branch establishment license	Form MD-6
7	Application for amendments to branch establishment license	Form MD-7
8	Application for extension of branch establishment license	Form MD-8
Sample license
9	Representative office establishment license	Form GP-1
10	Branch establishment license	Form GP-2
Sample notification of shutdown
11	Notification of shutdown of representative office, branch	Form TB
Sample report of representative office, branch
12	Operation report of representative office	Form BC-1
13	Operation report of branch	Form BC-2
Sample report of licensing authority
14	Sample report of licensing authority	Form BC-3
Completing license
15	Codes of provinces and central-affiliated cities	Table 1
16	Completing representative office establishment license, branch establishment license	Table 2

 

Form MD-1

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

APPLICATION FOR ISSUANCE/RE-ISSUANCE OF REPRESENTATIVE OFFICE ESTABLISHMENT LICENSE

To: ……… (licensing authority’s name)

Trade’s name: (on establishment license/enterprise registration license)..................

Trader’s name in English: (in capital letters)…………………………………………………..

Abbreviated trader’s name……………………………………………….

Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority: ........................................................................

Remaining validity period of establishment license/enterprise registration license:.............

Head office’s address: (on establishment license/enterprise registration license)...............

Banking account:…………………………………at……………………………………… [bank] ........................................................

Telephone:…………………… Fax:…………………. Email:…………Website: ....................

Representative office licensed to be established in Vietnam and under operation (if any):

Representative office No. 1:

Name: ..................................................................................................

Number of representative office establishment license: Date of issue: Issuing authority: ............

TIN: .......................................................................................................................

Telephone: ................ Fax: ....................... Email: ........ Website: (if any) ……………

Lines of business of representative office: ..................................................................

Representative office No…:

………………………………………………………….(similar declaration)

Representative office licensed to be established in Vietnam and being terminated, including the shutdown prescribed in Clause 1 Article 18 of Decree No 07/2016/ND-CP (if any):

Representative office No…:

Name: ..................................................................................................

Number of representative office establishment license: Date of issue: Issuing authority: ...........

Lines of business of representative office: ..................................................................

Announcement date of shutdown by licensing authority: ..........................

Representative office No…:

……………………………………..(similar declaration)

Apply for issuance/re-issuance¹ of representative office establishment license No. … ² as follows:

Name: .................................................................................................

Business name in English: ........................................................................................

Abbreviated name (if any): ................................................................................................

Location of representative office: (No. & Street, ward/commune, district, province/city)………………………………………………..

Lines of business of representative office: (lines of business and tasks)

-................................................................................................................................

-................................................................................................................................

Validity period of establishment license: ………………………………………………………

Head of representative office³:

Full name: Gender: .....................................................

Nationality: .........................................................................................................................

Personal identification/ID number/Passport number: ..................................................

Date of issue: Place of issue: .............................................................................................

Registered temporary residence (for foreigners)/registered permanent residence (for Vietnamese): .........................................................................................................

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of the application and enclosed documents.

2. Strictly comply with Decree No. 07/2016/NĐ-CP, Vietnamese law on representative offices of foreign traders in Vietnam and representative office establishment licenses./.

 

Competent representative of foreign trader Signature, full name and seal (if any)

____________________

¹ Trader selects issuance or re-issuance (applying Clause 1 Article 18 of Decree No. 07/2016/ND-CP for re-issuance).

² Trader makes self-declaration in chronologically licensed order of representative offices.

³ If the head of representative office being a Vietnamese has already issued a personal identification number, only his/her full name and personal identification number are required.

 

Form MD-2

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

APPLICATION FOR RE-ISSUANCE OF REPRESENTATIVE OFFICE ESTABLISHMENT LICENSE

To: ..…… (licensing authority’s name)

Trade’s name: (on establishment license/enterprise registration license)..................

Trader’s name in English: (in capital letters)…………………………………………………..

Abbreviated trader’s name……………………………………………….

Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority:

Telephone:…………………… Fax:…………………. Email:…………Website: (if any) …………………….

Apply for re-issuance⁴ of representative office establishment license as follows:

Name: (on establishment license)..................

Number of representative office establishment license: … Date of issue: …/…/ ....................................

⁵Representative office No. ..: ......................................................................................

Telephone:…………………… Fax:…………………. Email:…………Website: (if any) …………………….

TIN: ........................................................................................................................

Reasons for re-issuance: ......................................................................................................................

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of the application and enclosed documents.

2. Strictly comply with Decree No. 07/2016/NĐ-CP, Vietnamese law on representative offices of foreign traders in Vietnam and representative office establishment licenses./.

 

Competent representative of foreign trader Signature, full name and seal (if any)

___________________

⁴ Applying Clause 2 Article 18 of Decree No. 07/2016/ND-CP for re-issuance.

 

Form MD-3

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

APPLICATION FOR AMENDMENTS TO REPRESENTATIVE OFFICE ESTABLISHMENT LICENSE

To: ..…… (licensing authority’s name)

Trade’s name: (on establishment license/enterprise registration license)..................

Trader’s name in English: (in capital letters)…………………………………………………..

Abbreviated trader’s name……………………………………………….

Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority:

Telephone:…………………… Fax:…………………. Email:…………Website: (if any) ……

Apply for amendments to representative office establishment license as follows:

Name: (on establishment license)..................

Number of representative office establishment license: ……. Date of issue

⁶ Representative office No. ..: .......................................................................................

Telephone:…………………… Fax:…………………. Email:…………Website: (if any) ……

TIN: ........................................................................................................................

Amendments: ...........................................................................................................

Reasons for amendments: .................................................................................................

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of the application and enclosed documents.

2. Strictly comply with Decree No. 07/2016/NĐ-CP, Vietnamese law on representative offices of foreign traders in Vietnam and representative office establishment licenses./.

 

Competent representative of foreign trader Signature, full name and seal (if any)

____________________

⁶ Only applicable to foreign traders having more than one representative offices in Vietnam licensed before the effective date of this Circular. Foreign trader makes self-determination of order of representative offices according to chronologically established order.

 

Form MD-4

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

APPLICATION FOR EXTENSION OF REPRESENTATIVE OFFICE ESTABLISHMENT LICENSE

To: ..…… (licensing authority’s name)

Trade’s name: (on establishment license/enterprise registration license)..................

Trader’s name in English: (in capital letters)…………………………………………………..

Abbreviated trader’s name……………………………………………….

Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority:

Remaining validity period of establishment license/business registration license:.................. .......................................

Telephone:…………………… Fax:…………………. Email:…………Website: (if any) ……

Application for extension of representative office establishment license as follows:

Name: (on establishment license)..................

Number of representative office establishment license: … Date of issue: …/…/ ...............

⁷ Representative office No. ..: ......................................................................................

TIN: ........................................................................................................................

Number of employees working at representative office at the time of extension: ……..; in which:

- Number of foreign employees: …………..;

- Number of Vietnamese employees: Extension period of establishment license:…………

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of the application and enclosed documents.

2. Strictly comply with Decree No. 07/2016/NĐ-CP, Vietnamese law on representative offices of foreign traders in Vietnam and representative office establishment licenses./.

 

Competent representative of foreign trader Signature, full name and seal (if any)

____________________

⁷ Only applicable to foreign traders having more than one representative offices in Vietnam licensed before the effective date of this Circular. Foreign trader makes self-determination of order of representative offices according to chronologically established order.

 

Form MD-5

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

APPLICATION FOR ISSUANCE OF BRANCH ESTABLISHMENT LICENSE OF FOREIGN TRADERS IN VIETNAM

To: The Ministry of Industry and Trade

Trade’s name: (on establishment license/enterprise registration license)..................

Trader’s name in English: (in capital letters)…………………………………………………..

Abbreviated trader’s name……………………………………………….

Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority:

Remaining validity period of establishment license/enterprise registration license:............

Lines of business:……………………………………

Charter capital: ...................................................................................................................

Banking account:…………………………………at……………………………………… [bank] ......................................................

Head office’s address: (on establishment license/enterprise registration license)..............

Telephone:…………………… Fax:…………………. Email:…………… Website: (if any) …………………….

Apply for issuance of branch establishment license as follows:

Name: ..................................................................................................................

Business name in English: ...........................................................................................

Abbreviated name: (if any) ……………………

Location of branch: (No. & Street, ward/commune, district, province/city)………………………………………………..

Lines of business of branch: (lines of business and tasks)…………..

Validity period of branch establishment license: ...............................................................

Head of branch⁸:

Full name:………………………………..Gender: .....................................................

Nationality: ........................................................................................................................

Personal identification/ID number/Passport number: ..................................................

Date of issue: Place of issue: ...........................................................................................

Registered temporary residence (for foreigners)/registered permanent residence (for Vietnamese): ................................................................................................................

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of the application and enclosed documents.

2. Strictly comply with Decree No. 07/2016/NĐ-CP, Vietnamese law on branches of foreign traders in Vietnam and branch establishment licenses./.

 

Competent representative of foreign trader Signature, full name and seal (if any)

____________________

⁸ If the head of branch of foreign trader being a Vietnamese has already issued a personal identification number, only his/her full name and personal identification number are required.

 

Form MD-6

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

APPLICATION FOR RE-ISSUANCE OF BRANCH ESTABLISHMENT LICENSE OF FOREIGN TRADERS IN VIETNAM

To: The Ministry of Industry and Trade

Trade’s name: (on establishment license/enterprise registration license)..................

Trader’s name in English: (in capital letters)…………………………………………………..

Abbreviated trader’s name……………………………………………….

Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority:

Telephone:…………………… Fax:.....................Email:...........Website: (if any) ………….

Apply for re-issuance of branch establishment license as follows:

Name: (on establishment license)..................

Branch establishment license No. … Date of issue

Telephone:…………………… Fax:.....................Email:...........Website: (if any) ………….

TIN: ......................................................................................................................

Reasons for re-issuance: ..................................................................................................

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of the application and enclosed documents.

2. Strictly comply with Decree No. 07/2016/NĐ-CP, Vietnamese law on branches of foreign traders in Vietnam and branch establishment licenses./.

 

Competent representative of foreign trader Signature, full name and seal (if any)

 

Form MD-7

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

APPLICATION FOR AMENDMENTS TO BRANCH ESTABLISHMENT LICENSE OF FOREIGN TRADERS IN VIETNAM

To: The Ministry of Industry and Trade

Trade’s name: (on establishment license/enterprise registration license)..................

Trader’s name in English: (in capital letters)…………………………………………………

Abbreviated trader’s name……………………………………………….

Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority:

Telephone:…………………… Fax:.....................Email:...........Website: (if any) …………

Apply for amendments to branch establishment license as follows:

Name: (on establishment license)..................

Branch establishment license No. … Date of issue

Location of branch: (No. & Street, ward/commune, district, province/city)………………………………………………..

Telephone: ................ Fax: ........................ Email: ........ Website: (if any) ……………….

Foreign currency account: ......... ……………………..at:…………………………… [bank] ..............................................

VND account:………………………………..at:………………………… [bank] ..............................................

TIN: .......................................................................................................................

Amendments: .........................................................................................................

Reasons for amendments: ...............................................................................................

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of the application and enclosed documents.

2. Strictly comply with Decree No. 07/2016/NĐ-CP, Vietnamese law on branches of foreign traders in Vietnam and branch establishment licenses./.

 

Competent representative of foreign trader Signature, full name and seal (if any)

 

Form MD-8

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

APPLICATION FOR EXTENSION OF BRANCH ESTABLISHMENT LICENSE OF FOREIGN TRADERS IN VIETNAM

To: The Ministry of Industry and Trade

Trade’s name: (on establishment license/enterprise registration license)..................

Trader’s name in English: (in capital letters)…………………………………………………..

Abbreviated trader’s name……………………………………………….

Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority:

Lines of business:……………………………………

Head office’s address: (on establishment license/enterprise registration license)..............

Telephone:…………………… Fax:…………………. Email:…………Website: (if any) ……

Apply for extension of branch establishment license as follows:

Name: (on establishment license)..................

Branch establishment license No………….Date of issue: .../…/ ........................................

Number of employees working at branch at the time of extension: ……..[employees]; in which:

- Number of foreign workers: …………..;

- Vietnamese employees:………… Extension period of establishment license:……………

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of the application and enclosed documents.

2. Strictly comply with Decree No. 07/2016/NĐ-CP, Vietnamese law on branches of foreign traders in Vietnam and branch establishment licenses./.

 

Competent representative of foreign trader Signature, full name and seal (if any)

 

Form GP-1

SERVICES OF INDUSTRY AND TRADE.../BOARD OF MANAGEMENT …. -------- SOCIALIST REPUBLIC OF VIET NAM Independence - Freedom – Happiness ---------------    [Location]........,[date]............. REPRESENTATIVE OFFICE ESTABLISHMENT LICENSE OF FOREIGN TRADER IN VIETNAM No. Initial issuance: [date]………… …[ordinal number] amendment, [date]……………. ….[ordinal number] extension, [date]…………… ….[ordinal number] re-issuance, [date]……………  (Re-issuance under license No. ...,[date]..........) DIRECTOR OF SERVICES OF INDUSTRY AND TRADE …/CHIEF BOARD OF MANAGEMENT ….. Pursuant to the Law on Commerce dated June 14, 2015; Pursuant to the Government's Decree No.  07/2016/ND-CP dated January 25, 2016 on guidelines for the Law on commerce in terms of representative offices and branches of foreign traders in Vietnam; Pursuant to Circular No. 11/2016/TT-BCT dated July 5, 2016 of the Ministry of Industry and Trade on guidelines for Decree No. 07/2016/ND-CP dated January 1, 2016 of the Government on guidelines for the Law on Commerce in terms of representative offices and branches of foreign traders in Vietnam; In the consideration of application ................submitted by........................ DECIDES: Article 1. To permit: (Trader’s name in English and in capital letters) ………………… - Number of establishment license/enterprise registration license/enterprise code: … Date of issue: .../…/… Issuing authority: ................................................................................................................. Head office’s address: ......... To establish a representative office at……………. (province or central-affiliated city) Article 2. Representative office’s name - Name: (representative office’s name in capital letters and in bold as specified in the application)………………………….. - Business name in English: (business’s name in capital letters as specified in the application)………………………….. - Abbreviated name: (if any) …………………… Article 3. Representative office’s address …………………………(as specified in the application) Article 4. Head of representative office9 Full name: (in capital letters)………………………………………………….. Gender:…………… Nationality:…………………….. Personal identification/ID number/Passport number: ................................................ Date of issue: Place of issue: .......................................................................................... Registered temporary residence (for foreigners)/registered permanent residence (for Vietnamese): ........................................................................................................................ Article 5. Lines of business of representative office (clarified upon the request of the foreign trader, in accordance with the Law on Commerce and Decree No. 07/2016/ND-CP and relevant law provisions). 1. ..................................................................................................................................... 2. ..................................................................................................................................... Article 6. License validity period This license takes effect from …………..to………………….. Article 7. This license is made into 2 original copies: one copy issued to:……..; one copy kept at Services of Industry and Trade ……../Board of management ……../.      HEAD OF LICENSING AUTHORITY  (Signature and seal)

 

⁹ If the head of representative office being a Vietnamese has already issued a personal identification number, only his/her full name and personal identification number are required.

 

Form GP-2

THE MINISTRY OF INDUSTRY AND TRADE -------- SOCIALIST REPUBLIC OF VIET NAM Independence - Freedom – Happiness ---------------    [Location]........,[date].............   BRANCH ESTABLISHMENT LICENSE OF FOREIGN TRADER IN VIETNAM No. Initial issuance: [date]………… …[ordinal number] amendment, [date]……………. ….[ordinal number] extension, [date]…………… ….[ordinal number] re-issuance, [date]…………… THE MINISTER OF INDUSTRY AND TRADE Pursuant to the Law on Commerce dated June 14, 2015; Pursuant to the Government's Decree No.  07/2016/ND-CP dated January 25, 2016 on guidelines for the Law on commerce in terms of representative offices and branches of foreign traders in Vietnam; Pursuant to Circular No. 11/2016/TT-BCT dated July 5, 2016 of the Ministry of Industry and Trade on guidelines for Decree No. 07/2016/ND-CP dated January 1, 2016 of the Government on guidelines for the Law on Commerce in terms of representative offices and branches of foreign traders in Vietnam; In consideration of the application………………submitted by ……………….. DECIDES: Article 1. To permit: (trader’s name in English and in capital letters) ………………… - Number of establishment license/enterprise registration license/enterprise code: ……… Date of issue: .../…/… Issuing authority: ......................................................................................................... Head office’s address: ..................................................................................................... Lines of business:…………………………………… ........................................................................................................................................ to establish a branch in Vietnam. Article 2. Branch’s name - Name: (branch’s name in capital letters and in bold as specified in the application)………………………….. - Business name in English: (business’s name in capital letters as specified in the application)………………………….. - Abbreviated name: (if any) …………………… Article 3. Branch address ………………………………. (as specified in the application) Article 4. Head of branch10 Full name: (in capital letters)………………………………………………….. Gender:…………… Nationality:…………………….. Personal identification/ID number/Passport number: ................................................ Date of issue: Place of issue: .......................................................................................... Registered temporary residence (for foreigners)/registered permanent residence (for Vietnamese): …..……………………...…………………………………………………. Article 5. Lines of business of branch (clarified upon the request and lines of business of the foreign trader, in accordance with the Law on Commerce and Decree No. 07/2016/ND-CP and relevant law provisions). 1. ..................................................................................................................................... 2. ..................................................................................................................................... Article 6. License validity period This license takes effect from …………..to………………….. Article 7. This license is made into 2 original copies: 1 copy issued to ……; 1 copy kept at the Ministry of Industry and Trade./.    THE MINISTER OF INDUSTRY AND TRADE  (Signature and seal)

___________________

¹⁰ If the head of branch being a Vietnamese has already issued a personal identification number, only his/her full name and personal identification number are required.

 

Form TB

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

NOTIFICATION OF SHUTDOWN OF REPRESENTATIVE OFFICE…./ BRANCH…  IN VIETNAM

To: … (licensing authority’s name)

Trade’s name: (trader’s name in English and in capital letters) …………………

Representative office’s name/ branch’s name in Vietnam: (in capital letters as specified in establishment license): .................................................................

Representative office establishment license/branch establishment license No….Date of issue: ... /…/..........

Representative office’s /Branch’s address: (as specified in establishment license)………….

Telephone:…………………… Fax:…………………. Email:…………Website: (if any) ………

Operation period: From……….to………….

¹¹ Paid (or unpaid) debts and other liabilities related to the shutdown of representative office …/branch…:

1. Tax: .............................................................................................................................

2. Social insurance:………………

3. Other debts: ………………

4. Other liabilities (if any): ..........................................................................................

Apply for shutdown of representative office ……./branch ……in Vietnam:

From…………..

Reasons for shutdown: ................................................................................................

We hereby declare that:

1. Take responsibility for the truthfulness and accuracy of this notification.

2. Strictly comply with Decree No. 07/2016/ND-CP , Vietnamese law on shutdown of representative office/branch of foreign trader in Vietnam./.

 

Competent representative of foreign trader Signature, full name and seal (if any)

____________________

¹¹ In case of shutdown due to relocation of representative office prescribed in Clause 1 Article 18 of Decree No. 07/2016/ND-CP , such information is not required to be declared.

 

Form BC-1

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

OPERATION REPORT OF REPRESENTATIVE OFFICE

 (Year …)

To:	- … (licensing authority’s name) (superior Ministry or agency’s name).

Name: (in capital letters and bold as specified in establishment license):

Number of representative office establishment license: …….. Date of issue: .............................

Foreign currency account (if any): ......... ………… at: ............................................[bank] VND account: .........… at: ............................................ [bank] ....................................

Telephone:…………………… Fax:…………………. Email:…………Website: (if any) ……

TIN: ........................................................................................................................

Lines of business of representative office: ...................................................................

Head of representative office¹²:

Full name: (in capital letters)…………….. Gender:……………

Personal identification/ID number/Passport number: .............................................

Date of issue: ...../....../…. Place of issue: ..........................................................................

Registered temporary residence (for foreigners)/registered permanent residence (for Vietnamese): .............................................................................................................

Operation report of representative office in……….[year] as follows:

I. Personnel of representative office (including head representative and employees working at representative office)

1. Employees in representative office (at the report time)

No.	Full name	Position	Nationality	TIN	Salary	Bonus	Insurance	Other
1
2
…

2. Changes of employees in the year (only new employees and employees leaving the representative office are mentioned)

No.	Full name	Position	Start date	Termination date	Notes
1
2
…

II. Operations of representative office

1. Trading operations

a) Primary operations in ……..[year] (lines of business and tasks)…………..

- Finding and conducting transactions with partners (names of partners and fields): ...............

Engaging projects (fields, contents and locations): .....................................

Holding/participating in meetings, advertisements, fairs, displays, etc. in accordance with regulations of law: ............................................................................................................

- Participating in social activities (if any):...................

- Participating in other activities: ...............................................................................................................

b) Outcomes of actual operation:

Description	Vietnamese/foreign partner	Products	Value (USD)		Following year forecast	Market (country)	Notes
			Conclusion	Execution
Export contract promotion: 1…. 2….
Import contract promotion: 1….
Two-side processing order promotion: 1…
Two-side service provision promotion: 1…
Cooperation project promotion: 1…
Market survey: 1…
Total

2. Operations in other fields (detailed work in each field that representative office licensed to operate)

2.1. .................................................................................................................................

2.2. .................................................................................................................................

III. Proposals

………………………………………………………………………………………………......

We hereby declare that we will take responsibility for the truthfulness and accuracy of the report.

 

Head of representative office Signature, full name and seal (if any)

___________________

¹² If the head of representative office being a Vietnamese has already issued a personal identification number, only his/her full name and personal identification number are required.

 

Form BC-2

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
---------------

 [Location]........,[date].............

OPERATION REPORT OF BRANCH

(Year:…) To:

- The Ministry of Industry and Trade; - ….(superior Ministry’s name or agency’s name)

Name: (in capital letters and bold as specified in establishment license):

Branch establishment license No. …........................... Date of issue: ......................

Branch address: (No. & Street, ward/commune, district, province/city)……………………………………………….. Telephone:…………………… Fax:…………………. Email:…………Website: (if any) …………………

Foreign currency account in Vietnam: .......... at: ...............................................[bank] VND account: .......…… at: ............................................[bank] ...................................

TIN: ........................................................................................................................

Lines of business of branch: ..................................................................................

Head of branch¹³:

Full name: (in capital letters)…………….. Gender:……………

Personal identification/ID number/Passport number: ..................................................

Date of issue: ...../....../…. Place of issue: ....................................................................

Registered temporary residence (for foreigners)/registered permanent residence (for Vietnamese): .......................................................................................

Operation report of branch in…….[year] as follows:

I. Personnel (including branch head and employees in branch)

1. Employees (at the report time)

No.	Full name	Position	Nationality	TIN	Salary	Bonus	Insurance	Other
1
2
…

2. Changes of employees in the year (only new employees and employees leaving the branch are mentioned)

No.	Full name	Position	Start date	Termination date	Notes
1
2
…

II. Branch operations

1. Lines of business of branch: (detailed tasks)…………….

2. Operation development: ..............................................................................................

3. Financial performance:

III. General evaluation of branch’s operation in the year

1. General evaluation: .....................................................................................................

2. Advantages: ................................................................................................................

3. Difficulties: ...................................................................................................

IV. Proposals

…………………………………………………………………………………………………

We hereby declare that we will take full responsibility for the truthfulness and accuracy of the report./.

 

Head of branch Signature, full name and seal (if any)

__________________

¹³ If the head of branch being a Vietnamese has already issued a personal identification number, only his/her full name and personal identification number are required.

Form BC-3

Services of industry and trade.../Board of management …. --------	SOCIALIST REPUBLIC OF VIET NAM Independence - Freedom – Happiness ---------------
	[Location]........,[date].............

 

REPORT ON ISSUANCE, REVOCATION OF REPRESENTATIVE OFFICE ESTABLISHMENT LICENSES OF FOREIGN TRADERS IN….

 (Year:…)

To: The Ministry of Industry and Trade

1. Issuance and revocation of representative office establishment licenses

Criterion	Previous year	Reporting year	Notes
1. Number of valid licenses, in which:
- New license
- Re-issued license (prescribed in Clause 1 Article 18 of Decree No. 07/2016/ND-CP)
- Amended license
2. Extended license
3. Number of licenses of which holders are shut down
4. Number of revoked licenses

2. Results of raising public awareness of legal knowledge

…………………………………………………………………………………………………

3. Inspection results and actions against violations

………………………………………………………………………………………………….

4. Evaluation

…………………………………………………………………………………………………

5. Proposals

 

Head of licensing authority  (Signature and seal)

 

Table 1

CODES OF PROVINCES AND CENTRAL-AFFILIATED CITIES

No.	Province or central-affiliated city	Code	No.	Province or central-affiliated city	Code
1	Hanoi	01	33	Quang Nam	49
2	Ha Giang	02	34	Quang Ngai	51
3	Cao Bang	04	35	Binh Dinh	52
4	Bac Kan	06	36	Phu Yen	54
5	Tuyen Quang	08	37	Khanh Hoa	56
6	Lao Cai	10	38	Ninh Thuan	58
7	Dien Bien	11	39	Binh Thuan	60
8	Lai Chau	12	40	Kon Tum	62
9	Son La	14	41	Gia Lai	64
10	Yen Bai	15	42	Dak Lak	66
11	Hoa Binh	17	43	Dak Nong	67
12	Thai Nguyen	19	44	Lam Dong	68
13	Lang Son	20	45	Binh Phuoc	70
14	Quang Ninh	22	46	Tay Ninh	72
15	Bac Giang	24	47	Binh Duong	74
16	Phu Tho	25	48	Dong Nai	75
17	Vinh Phuc	26	49	Ba Ria - Vung Tau	77
18	Bac Ninh	27	50	Ho Chi Minh	79
19	Hai Duong	30	51	Long An	80
20	Hai Phong	31	52	Tien Giang	82
21	Hung Yen	33	53	Ben Tre	83
22	Thai Binh	34	54	Tra Vinh	84
23	Ha Nam	35	55	Vinh Long	86
24	Nam Dinh	36	56	Dong Thap	87
25	Ninh Binh	37	57	An Giang	89
26	Thanh Hoa	38	58	Kien Giang	91
27	Nghe An	40	59	Can Tho	92
28	Ha Tinh	42	60	Hau Giang	93
29	Quang Binh	44	61	Soc Trang	94
30	Quang Tri	45	62	Bac Lieu	95
31	Thua Thien Hue	46	63	Ca Mau	96
32	Da Nang	48

 

Table 2

FILLING IN REPRESENTATIVE OFFICE ESTABLISHMENT LICENSES, ESTABLISHMENT LICENSES OF BRANCHES OF FOREIGN TRADERS IN VIETNAM

I. Representative office establishment license No.:

a) Number of a representative office establishment license issued by Service of Industry and Trade of a province or city includes 9 digits (00-00000-00)

b) Number of representative office establishment license issued by the management board of an industrial zone, export processing zone, economic zone, or high technology zone includes particular words for the management board (BQL, BQLVSIP, BQLKKT, BQLCNC, etc. and 9 digits (00-00000-00).

c) Structures of 9 digits:

- 2 first digits present codes of provinces or central-affiliated cities are provided in Table 1 of Appendix issued herewith.

- 5 next digits, from 00001 to 99999, are ordinal numbers according to chronologically licensed order as prescribed by a licensing authority of a local government;

- 2 last digits, from 01 to 99, are ordinal numbers according to chronologically declared order of representative offices by a same trader.

d) Examples of number of representative office establishment license

- The 10^th license issued by Service of Industry and Trade of Ho Chi Minh City to the first representative office of foreign trader ABC shall be filled as follows: 79-00010-01;

- The 8th license issued by Management board of High-technology zone of Ho Chi Minh City issued to the second representative office of foreign trader ABC shall be filled as follows: BQLKCNC-79-00008-02.

- The 5th license issued by VSIP Management board of Binh Duong issued to the third representative office of foreign trader ABC shall be filled as follows: BQLVSIP-74-00005-03.

2. Branch establishment license No.

a) Branch establishment license includes 6 digits (0000-00)

- 4 first digits present year of issue of branch establishment license

- 2 last digits present ordinal number of branch establishment license issued by the Ministry of Industry and Trade in that year.

v) Examples of branch establishment license No.

- The 10^th license issued in 2016 shall be filled as follows: 2016-10

- The 2^nd license issued in 2017 shall be filled as follows: 2017-02.

II. Guidelines for some items on licenses

1. Initial issuance: filling in date of issue of establishment license

- For a representative office of foreign trader AAA initially come into Vietnam. Service of Industry and Trade of Hanoi issuing establishment license on September 1, 2016 shall fill:

Initial issuance: September 1, 2016

- A representative office of foreign trader BBB which has an establishment license No. 01000010 issued by Service of Industry and Trade of Hanoi on October 10, 2013 is shut it down in Hanoi and relocate in Da Nang. Service of Industry and Trade of Da Nang issuing establishment license on September 5, 2016 shall fill:

Initial issuance: September 5, 2016

 (Re-issuance under license No. 01000010 on October 10, 2013).

2. Re-issuance in accordance with Clause 2 Article 18 of Decree No. 07/2016/ND-CP: according to the latest re-issuance

- A representative office of foreign trader BBB was issued an establishment license, then a license is re-issued initially as prescribed in Clause 2 Article 18 of Decree No. 07/2016/ND-CP on December 31, 2016, then fill:

Initial issuance: September 5, 2016

Initial re-issuance: December 31, 2016

 (Re-issuance under license No. 01000100 on October 10, 2013).

3. Amendments: according to the latest amendments

- A representative office of foreign trader BBB was issued an establishment license, then the license is amended initially on December 31, 2017, then fill:

Initial issuance: September 1, 2016

Initial re-issuance: December 311, 2016

Initial amendments: December 31, 2017

 (Re-issuance under license No. 01000100 on October 10, 2013).

- A representative office of foreign trader BBB was issued an establishment license, then the license is amended secondly on June 30, 2018, then fill:

Initial issuance: September 1, 2016

Initial re-issuance: December 31, 2016

Second amendment: June 30, 2018

 (Re-issuance under license No. 01000100 on October 10, 2013).

3. Extension: according to the latest extension

- A representative office of foreign trader BBB was issued an establishment license, then the license is extended initially on October 10, 2018, then fill:

Initial issuance: September 1, 2016

Initial re-issuance: December 31, 2016

Second amendment: June 30, 2018

Initial extension: October 10, 2018

 (Re-issuance under license No. 01000100 on October 10, 2013).

III. Guidelines for number of representative office licenses issued before the effective date of this Circular

Any foreign trader having representative office establishment license issued before the effective date of this Circular who wishes to have license re-issued as prescribed in Clause 2 Article 18 Decree No. 07/2006/ND-CP or amended or extended, the licensing authority shall issue such trader with a new license as prescribed in Decree No. 07/2006/ND-CP and this Circular, and fill the new license number as prescribed in this Circular.

Examples:

- A representative office of foreign trader CCC which has an establishment license No. 01000020 issued by Service of Industry and Trade of Hanoi in 2013 requests to amend its operations. The trader CCC declares that that is its second representative office in Vietnam. Then, Service of Industry and Trade of Hanoi shall issue a new license with amended contents and fill the following number in the license: 01-00020-02.

- A representative office of foreign trader DDD which has an establishment license No. 41000015, issued by Service of Industry and Trade of Ho Chi Minh City issued in 2011 requests to extend its operation period. The trader DDD declares that that is its fourth representative office in Vietnam. Service of Industry and Trade of Ho Chi Minh City shall issue a new license with new extension period and fill the following number in the license: 79-00015-04.